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The Invoice Process System is a management tool for receiving and validating suppliers invoices via electronic format.
Suppliers provide their invoices as a text file via email protocol. The files are automatically inported into the clients database and validated for correct contracted pricing and supply details.
There are 2 major types of validation in this process:-
- Validation of contracted prices for a given product, supplied to a particular region, for a fixed period.
This validation process includes the following checks:-
- that the Store that ordered, does exist,
- that the Supplier on the invoice does exist,
- duplications of invoices,
- price is correct by division and region.
- Batch Validation of invoice totals and gst amounts.
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